The benefits of utilizing electronic medical records are seemingly endless. However, the transition can be a challenge. The first hurdle involves preparation, training, and implementation. Despite the work involved initially, research shows the benefits easily outweigh any drawbacks.

It’s important to recognize each EMR software system is a unique entity. By identifying this, you allow your team the necessary time to compile its requirements for the software. This enables a smooth transition to avoid dealing with process-related obstacles.

Form a Plan

It’s essential to include staff members from each department during in the transitional process. Each staff member will have a unique perspective and role when it comes to providing valuable input and making sure the transition is successful. By getting everyone involved in the process, it becomes easier to prepare them for the transition well in advance. In some cases, upper management starts making digital-based changes without prepping medical staff members. This leads to a rushed training period that creates an inefficient and unproductive environment. By getting everyone onboard right away, it becomes easier to implement software-related changes.

It’s also important to think about the timeline. Implementing EMR software can take approximately 2-3 months, which means the transition period requires patience.

Consider Your Practice

Converting paper records to digital documents can be time-consuming, costly, and inefficient when in-house employees do the work. This becomes increasingly obvious when a larger organization attempts an in-house solution. By going with a third-party service and its well-prepared facilities, it’s easier for your practice to handle larger volume. For example, SaluVision offers a comprehensive EMR software solution that doesn’t demand an upfront investment and can be deployed right away. SaluVision can help upload, view, and retain 300 electronic file formats while providing universal access to large healthcare providers and their team. This is the gold standard for modern healthcare organizations.

Destroy Medical Records

Once your organization has successfully completed the conversion process (i.e. medical files to digital documents), it’s important to destroy these records. Medical records hold sensitive information and it’s essential to make sure no one gains access to this data.

At Salumatics, we can securely destroy these documents for you using our We-Cycle program. To learn more about We-Cycle, please click here. Please keep in mind, there are rules and regulations in place for how long medical records must be stored by a healthcare provider. We will also help securely store your medical documents at our facility using state-of-the-art physical storage services. For more on these storage services, please click here.

Electronic medical records is innovating the way medical healthcare providers handle medical records while providing exceptional patient care through relevant diagnostics and treatments. EMR software solutions offer a long list of advantages for your organization and its patients making, it an essential requirement to improve your setup. By not making the switch right now, you are at risk of falling behind.