The use of paper documents and files by a legal professional is a necessity. Whether it be client information or various contracts, it helps them build and win cases. Enterprise Document Scanning offers the benefit of saved time, space and enhanced collaboration, among others, to law firms.
Why law firms should switch to enterprise document scanning
Legal professionals often find themselves surrounded by paper files and documents. Due to legal acts and bylaws focused on record retention, lawyers must keep these documents on hand for several years. For example, the Limitations Act (2002) requires lawyers to keep files for up to 15 years from the date of closure of the case. The Law Society of Upper Canada’s Bylaw 9; Section 23(1) and Section 23(2) requires documents to be kept for a minimum of six and 10 years respectively. Further, the Income Tax Act states that income tax documents and other related material must be kept for at least six years. Enterprise document scanning provides an easy solution.
Access:
Enterprise document scanning creates and stores digital copies of the files in a centralized location. This makes collaboration between people easier as they would have the documents available as and when they need. Additionally, it also makes cross-referencing and comparison easier.
Boost Productivity:
Searching for paper files takes up a lot of an employee’s time. Enterprise document scanning and digitization makes the process of searching and obtaining documents and information quicker and easier. In addition, they are also easy to share and modify which saves legal professionals valuable time.
Effective Collaboration:
Digital files aid collaboration across different geographic locations. It’s useful when determining if any evidence from the past case matches current investigatory work, or when working and managing the caseload with other stakeholders in the legal process. Commercial document scanning guarantees that a document will still exist when need arises, and can be found with ease.
Office Space:
Many legal professionals and law firms store paper documents in their office. Not only does it take up space that could be used to expand their team, it also creates clutter which directly affects productivity. Enterprise document scanning frees up office space which can serve a more productive activity.
Saving on Storage Cost:
Offsite storage facilities could store documents which eliminates the need for office storage space. Such a facility enables a law firm to adhere to different regulations and policies. However, the accessibility and retrieval of documents becomes inconvenient. Moreover, it can also become expensive. According to Law Technology Today, the cost of maintaining paper documents for a typical 75-attorney firm can be as much as $362,760 per year.
How Salumatics can help
Salumatics has been offering enterprise document scanning and imaging services for over 25 years. Document scanning can also eliminate storage and courier costs, while also decreasing the turnaround times on sourcing legal records.
With Salumatics’ customizable processes, you can find a solution that best fits your needs. Digitizing all documents with our document scanning service and shredding unnecessary files with our secure shredding service will not only boost your productivity, but it will also decrease turnaround times. Salumatics provides data transformation solutions and expertise and can help your business make the desired shift. We can convert more than 10 million documents per month using high-speed scanners and customized workflow process technology.
Salumatics has been offering enterprise document scanning and imaging services for over 25 years. Document scanning can also eliminate storage and courier costs, while also decreasing the turnaround times on sourcing legal records.
With Salumatics’ customizable processes, you can find a solution that best fits your needs. Digitizing all documents with our document scanning service and shredding unnecessary files with our secure shredding service will not only boost your productivity, but it will also decrease turnaround times. Salumatics provides data transformation solutions and expertise and can help your business make the desired shift. We can convert more than 10 million documents per month using high-speed scanners and customized workflow process technology.
To learn more about Salumatics and our enterprise document scanning services, click here.